{"id":28595,"date":"2023-09-07T14:47:06","date_gmt":"2023-09-07T20:47:06","guid":{"rendered":"https:\/\/www.simplifya.com\/?p=28595"},"modified":"2023-09-11T13:42:47","modified_gmt":"2023-09-11T19:42:47","slug":"cannabis-compliance-key-success-hispanic-entrepreneurs","status":"publish","type":"post","link":"https:\/\/www.simplifya.com\/cannabis-compliance-key-success-hispanic-entrepreneurs\/","title":{"rendered":"Cannabis Compliance, a Key to Success for Hispanic Entrepreneurs"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text]<span style=\"font-weight: 400;\">Hispanic Heritage <a href=\"https:\/\/www.census.gov\/newsroom\/stories\/hispanic-heritage-month.html\">Month <\/a>is upon us! To honor Hispanic entrepreneurs, we would like to revisit the live webinar conducted by the NHCC Legal Committee and Simplifya in June of this year, titled<\/span><b> \u201cCannabis Compliance, a Key to Success to Hispanic Entrepreneurs&#8217;<\/b><span style=\"font-weight: 400;\">&#8216;. The webinar was hosted by Jerrico Perez from Vicente LLC and a board of directors of the National Hispanic Cannabis Council Legal Committee. The panelists included Gabriel Mendoza, EVP of Operations at 4Front Ventures, Mauricio Agudelo, President of H2O Health Ventures, and Ilenea Jimenez, Regulatory Analyst at Simplifya. Here is a recap of questions that were asked, and a summary of how the webinar panelists answered:\u00a0<\/span><\/p>\n<h3><b>What are some of the more sensitive or \u201cimportant\u201d compliance guidelines?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Cannabis license holders should focus on public health and safety. Licensees have a lot to consider, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Inventory tracking<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Security<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sanitation<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Diversion<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sales to minors<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Adult-use and medical purchase and possession limits.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Health and Sanitation requirements, including<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Employee personal hygiene and cleanliness.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Proper handwashing techniques.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Awareness of foodborne illness. Did you know vomit can aerosolize up to 50 feet?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Hot running water and appropriate facilities (handwashing, toilet) must always be available at your facility.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Reviewing your local and state health agency rules for more information.\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><b>What are the repercussions for companies that don&#8217;t meet their compliance demands?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Consequences of noncompliance tend to cost more than the cost of compliance. Enforcement actions, such as fines and court orders (i.e. suspensions and loss of license, at both the licensee and the employee levels), are very possible.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There are many health and safety issues that impact the cannabis industry as it stands, and they are magnified with noncompliance. Noncompliance can lead to increased vulnerability to robbery and crime, especially in cash-only establishments. You also have to worry about adverse health events, employee health considerations, product recalls, mislabeling, and general sanitation issues.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">All of the above can negatively affect your ability to further participate in the industry. Enforcement actions against your license can label you as a bad industry actor, resulting in negative news and potentially ruining your brand and reputation.<\/span><\/p>\n<h3><b>What do most companies do to manage these tasks?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Good industry actors instill a proactive compliance culture from the top down. They maintain, follow, and train employees on their Operations Plans and SOPs as submitted to their regulatory agency. Most companies make sure to thoroughly understand the laws that must be followed and the consequences of noncompliance (violations and enforcement actions). If possible, they hire legal counsel and maintain a dedicated compliance team. They conduct consistent and routine internal auditing, along with ongoing training, supervision, and corrective action.\u00a0<\/span><\/p>\n<h3><b>What about digital compliance tools, can they help?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Digital compliance tools can help automate many aspects of your business operations. This includes:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Attestations.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Date\/time stamps.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">All information is automatically recorded, which reduces time spent on manual entries and documentation management.<\/span><\/li>\n<\/ul>\n<h3><b>What solutions does Simplifya offer cannabis small businesses?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">All Simplifya core products are constructed based on specific state regulations and have clickable citations for reference. These are the product offerings we have in our core product suite:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.simplifya.com\/self-audit\/\"><span style=\"font-weight: 400;\">Audit Content<\/span><\/a>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Converted regulations into simple yes-or-no questions at a 12th-grade<\/span><span style=\"font-weight: 400;\">\u00a0reading level.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Audit and Remediation reports &#8211; Can be saved in Smart Cabinet.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Ability to assign action items for completion.\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.simplifya.com\/sops\/\"><span style=\"font-weight: 400;\">Standard Operating Procedures (SOPs)<\/span><\/a>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">State-specific and operation-specific procedures with regulations incorporated.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Customizable.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Attestation feature as an HR tool.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Time-stamped so you can see when things were completed.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Includes best practices to help you go above and beyond.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.simplifya.com\/smart-cabinet\/\"><span style=\"font-weight: 400;\">Smart Cabinet<\/span><\/a>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Can house any documents related to the business, including SOPs, audits, and remediation reports.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Use of a Consistent Naming Convention<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">Important to name uploaded documents appropriately so they can use the search function efficiently and pull up needed documents quickly.\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.simplifya.com\/license-management-and-tracking\/\"><span style=\"font-weight: 400;\">License Tracker<\/span><\/a>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Set reminders for expiration dates of licenses and locations.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Track business licenses, employee badges, trainings, certifications, and more.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Send reminders to employees, third-party emails, attorneys, etc.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><b>Do you need a dedicated compliance professional on staff?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">It is a best practice to have a dedicated compliance professional on staff, but they aren\u2019t always required. What you want is someone who understands the rules and regulations, and often a compliance professional is a good route. Simplifya has a dedicated team of experts and lawyers constantly tracking and reviewing regulations so anyone can run one of our audits without worrying if they understood what the regulations meant. RegTech like Simplifya helps mitigate risk so that operators can focus on their core competencies.<\/span><\/p>\n<h3><b>What advice would you have for smaller companies that may be understaffed and have more trouble juggling their compliance demands?\u00a0<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Focus on a proactive compliance culture. Get to know your regulators, local inspectors, and local law enforcement. They can help you get familiar with the resources your state cannabis regulatory agency provides, such as training.\u00a0 Make sure everyone understands the risk of mistakes that can lead to violations and enforcement actions increase with speed of work (i.e. incorrect weights, mislabeling). Make sure you are following all applicable laws, including labor and safety laws (breaks, PPE, common hazards).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For dispensaries:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You may have to institute longer wait times so staff can focus on serving shoppers compliantly and maintain proper staff-to-shopper ratios.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Be ready for \u201cloopers\u201d \u2013 shoppers returning multiple times to exceed their legal cannabis limits.\u00a0\u00a0\u00a0<\/span><\/li>\n<\/ul>\n<h3><b>What are the key steps to take when implementing a compliance plan at a cannabis business?<\/b><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Get to know all laws that apply to your business (i.e. cannabis laws, zoning, local, etc.)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Understand what enforcement actions may be taken against your license.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Conduct an internal audit.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Identify and address gaps.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Keep up-to-date with Training\/Operations Plan\/SOPs.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Provide consistent and routine monitoring and quality assurance of processes, books, and records.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Provide consistent supervision and corrective action.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Consistent and routine internal auditing and remediation.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Follow Good Documentation Practices &#8211;\u00a0 \u201cIf it\u2019s not written down, it didn\u2019t happen\u201d. Track and document everything.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Add all visitors to your visitor log to maintain an audit trail. If your state rules don\u2019t require inspectors to sign themselves in, you may create an entry for your company\u2019s records.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>View the webinar <\/b><a href=\"https:\/\/www.youtube.com\/watch?v=JckU4dZFjZg\"><b>here<\/b><\/a><b>!\u00a0<\/b><\/p>\n<p><b>For more information visit <\/b><a href=\"https:\/\/demo.simplifya.com\/\"><b>Simplifya.com<\/b><\/a>[\/vc_column_text][\/vc_column][vc_column][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][vc_column_text]Hispanic Heritage Month is upon us! To honor Hispanic entrepreneurs, we would like to revisit the live webinar conducted by the NHCC Legal Committee and Simplifya in June of this year, titled \u201cCannabis Compliance, a Key to Success to Hispanic Entrepreneurs&#8217;&#8216;. The webinar was hosted by Jerrico Perez from Vicente LLC and a board of [&hellip;]<\/p>\n","protected":false},"author":75,"featured_media":28596,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"pgc_meta":"","content-type":"","footnotes":""},"categories":[46],"tags":[134,58,137,140],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Cannabis Compliance: Key to Success for Hispanic Entrepreneurs<\/title>\n<meta name=\"description\" content=\"The NHCC and Simplifya conducted a live webinar in June 2023 titled \u201cCannabis Compliance, a Key to Success to Hispanic Entrepreneurs&#039;&#039;.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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